Invite Suppliers to bid on a Tender.

In some cases, it may be required to invite suppliers to bid on tenders. This must be turned on for each tender type and the user must be granted security access.

Three sources of suppliers are available to be invited.

• Local suppliers. Local suppliers are supplies that already exists in Green-Field or in the ERP system. A new supplier can also be registered in Green-Field and then invited to bid.
• CSD Suppliers. Any supplier registered on the CSD linked to active commodities.
• Panel Suppliers. Suppliers linked to a panel contract

Suppliers with any status can be invited to submit a bid. However, the supplier must be active on both the ERP system and the CSD on order to be considered for the award.

Invited suppliers will still be required to register on the vendor portal when submitting responses.

In order to invite suppliers, open the relevant tender and navigate to the invite supplier's menu.

Suppliers can be invited in any of the workflow steps leading up to the advertisement.  It is however recommended to map the process onto a specific step to ensure business continuity. 

Ensure that invited suppliers have valid portal accounts and that their portal account is linked to the correct supplier profile.

The supplier's portal account can be created by the supplier on the vendor portal and then linked to the correct supplier in Green-Field.

Or the supplier's portal account can be created directly in Green-Field

This is done by loading the supplier record and navigating to the Portal Details section

Use the link Portal User or Create a new portal user for the supplier.

In order to link the supplier to an existing Vendor Portal account the user must know the username of the account the supplier created