Change Email Format

Once a supplier application is approved and the supplier becomes active. An automated email can be sent to the supplier notifying them of the approval.

The format of this mail can be changed in the Message Center.

Admin->Setup->System Messages

Find the following two message keys

• Supplier.SupplierApprovalEmailSubject. This key reflects the subject of the email that will be sent..
• Supplier.SupplierApprovalEmail. This key reflects the body of the email that will be sent. The body can contain HTML elements. If the Body element does not contain anything ( = "") no email will be sent

The email will be sent to the portal email address. The email address the user used when they registered with your company on the vendor portal. If the customer does not use the vendor portal or the supplier was manually registered. The email will be sent to all the email addresses captured in the contact section of the supplier

If you want the email to contain the suppliers accounting system ID. Then simply add ##VendorNr

into the email and the system will automatically substitute the value.

For example

The resulting email will be

Notify additional users

In Addition to the email sent to the supplier. The same email can also be sent to any email address. This is normally used for notifying a person or persons inside the organisation.

The change this email notification Admin->Setup->System Settings Find the Key

Supplier.ApprovalEmailCC

Add multiple email addresses into the Key Value. Separate each email address with a comma (,)